Data Privacy Policy
Data protection is a matter of trust and your trust is important to us. This policy outlines how O’Learys Trademark AB, (”O’Learys”) handles personal data in recruitment processes and specifically, when using Teamtailor (the Service). It is important that the persons using the Service ("Users/You”) feel safe with, and are informed about, how we handle User's personal data in the recruitment process. Therefore, we explain how we process and use the personal data and in what way, and to whom you can turn with any concerns or requests. O’Learys Trademark AB , organization number 556658-2895, with registered address Ynglingagatan 6, 11347 Stockholm, Sweden, is data controller and full contact details can be found below.
Processing of personal data
We are responsible for the processing of the personal data that You contribute with, or for the personal data that we through other means collect for recruitment purposes.
When and how we collect personal data
We collect personal data about You, when You;
• make an application through the platform or otherwise, adding personal data about yourself either personally or by using a third-party source such as Facebook or LinkedIn; and
• use the Service to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
• provide identifiable data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure;
We collect data from third parties, such as Facebook, Linkedin and through other public sources . This is referred to as “Sourcing” and be manually performed by our employees or automatically in the Service.
In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about such potential applicants. In the cases where this is made, the potential applicant is considered a User in the context of this Privacy Policy and will be informed about the processing.
The types of personal data collected and processed
The categories of personal data that can be collected through the Service can be used to identify natural persons from names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, answers to questions asked through the recruiting, titles, education and other information that the User or others have provided through the Service. Only data that is relevant for the recruitment process is collected and processed.
Purpose and lawfulness of processing
The purpose of the collecting and processing of personal data is to manage recruitment. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment.
Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a certain User. Thus, such data is not considered personal data.
How long do we store your data?
We will process your data until the recruitment process has been finalized. After that, we will only store the data as long as justified by law. If you consent to it, we will store your details for future recruitment processes. You can withdraw your consent at any time.
Storage and transfers
The personal data collected through the Service is stored and processed inside the EU/EEA, such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers or to other suppliers where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed below.
Security
We prioritize the personal integrity and therefore work actively so that the personal data of the Users is processed with utmost care. We take the measures that can be reasonably expected to make sure that the personal data of Users and others are processed safely and in accordance to with this Privacy Policy and GDPR-regulations.
It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.
Cookies
When You use the Service, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as computer, mobile phone or tablet, when using the Service. We use cookies to improve the you experience of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain and improve the Service. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our Cookie Policy.
Your rights
Right to know what data is being processed
With reasonable time intervals, you may request an extract of all the personal information we process about you. We will process your request without unnecessary delay and within a month. To ensure that we send the information to the correct person we will send it to your legally registered address.
Right to correction, limitation or erasure of data
If you discover that any of the personal data we process about you is wrong, you have the right to request that the information is corrected. You also have the right to request that we erase data that we are processing about you. If we correct or erase data, we will inform the companies with whom we have shared the information, about the actions we have taken, provided this does not mean an undue burden for us. We will also inform you with whom we have shared the information. You can also request a temporary limitation of the processing, e.g. if you have requested correction of some personal data, you can request that we limit the processing during the time we are processing your request for correction.
Data portability
You have the right to receive all information we process about you in a structured way, for the purpose of transferring this data to a third party. This applies to all data that we are processing with our contract or your consent as legal basis. However, it does not apply to information that we are obligated to process under law.
When exercising your rights as laid out in this section, you should contact O’Learys by using the contact details below. You also have the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to yourself, if the You consider that the processing of personal data infringes the legal framework of privacy law.
Contact details
O’Learys Trademark AB
Ynglingagatan 6
11347 Stockholm
Sverige
Organisationsnummer: 556658-2895
support@olearystrademark.com
